Exemplary Patient Experiences, Always.


Exemplary Patient Experiences, Always.

Directory of Records

The Halton Healthcare Directory of Records is based on our Record Retention and Destruction Policy-Non Patient Care Records and the Appendix A - Record Inventory & Retention Schedules. The Appendix A - Record Inventory & Retention Schedules reflect the primary functions that particular record supports.

Within each record category, there is a listing of the types of records that relate to that function/activity or subject.

Although the general structure of the Record Retention and Destruction Policy and the Appendix A - Record Inventory & Retention Schedules has been established, the specific record types within each category may change over time.

Record types that have an asterisk * identify those that are also Personal Information Banks (PIBs) and are also be listed on the PIB page. They provide additional details regarding the type of personal information maintained, location, use, users and retention.

Questions about the PIBs should be directed to the Privacy and Freedom of Information Officer; Marci MacDonald, mmacdonald@haltonhealthcare.on.ca, 905-338-4690 Ext 6711.



  • Master Patient Index 
  • Accreditation
  • Leases
  • Non Procurement Commercial Agreements, Patient Care Agreements, Funding Contracts
  • Correspondence
  • Hospital Wide Policies
  • Insurance Policies
  • Agendas and Minutes
  • Disaster, Fire & Safety
  • Building/Equipment/System Servicing & Inspection



  • Contracts
  • Correspondence
  • Agendas and Minutes
  • Project Status Reports
  • Requests for Quotes, Requests for Proposals
  • Project documents
  • Planning Documents


Procurement/Materials Management

  • Procurement process documentation
  • Purchase orders & related approvals
  • Supplier Delivery Packing Slips
  • Invoice Copies - support of AP process
  • Records/Evidence of Equipment Servicing

Human Resources/Occupational Health

Human Resources

Occupational Health and Safety

Quality/Risk Management

Medical Staff Office

  • Medical Advisory Committees, Agendas and Minutes
  • Medical Advisory Executive Committee Agendas and Minutes
  • Professional Staff Associations Agendas and Minutes
  • Credentials Committee Agendas and Minutes
  • Research Ethics Committee Agenda and Minutes
  • Affiliated Physician Files 

Uncommon content coming soon.